All information that we hold concerning you as an individual (taken from the membership form) will be held and processed by the club strictly in accordance with GDPR. The website used to collect this data is encrypted and we delete it from the server upon printing it out and storing it in the secure file in the office at the dojo.
Such data will be used by the club to administer our relationship with you as a member and to provide you with information about our activities and in the event of accident or injury. Access to such information is restricted according to a strict ‘need to know’ principle, limited to the 2 club owners.
We will not, without your consent, share any information about you with any third party except where such a transfer is a necessary part of the activities that we undertake, or we are required to do so by the operation of the law.
As an individual, you have a right under the Data Protection Act 1998 to obtain information from us, including a description of the data that we hold on you. Should you have any queries concerning this right or you wish to withdraw consent at any point please contact firstname.lastname@example.org, specifying your full name and contact details.
The club will only be retained information for as long as is absolutely necessary.
Information about you will be retained for 2 years after leaving the club, unless otherwise specified, and will be securely destroyed thereafter. Any breaches will be reported to the Information Commissioners Office within 72 hours.